Terms and Conditions

Welcome. Here’s everything you need to know about working with Julia Toms Photography. These terms are designed to keep things clear and straightforward for both of us. If you have any questions, just ask!

1. Definitions

Client refers to the person(s) or company commissioning the work, including third parties or agencies.

Booking Julia Toms Photography constitutes agreement to these terms.

2. Agreement

These terms govern the assignment detailed in the estimate and constitute the entire agreement between us.

3. Copyright and Image Usage

• Copyright remains with Julia Toms Photography at all times.
• Images must not be altered, edited, or modified without written permission. This includes the use of AI tools to edit, enhance, restyle, expand, or generate new images based on the supplied photographs. Basic cropping or resizing for layout purposes is permitted.
• Upon full payment, the Client is granted a specific use licence for the agreed purposes.
• The fee includes two licences for perpetual use, for the Client’s own marketing, website, and portfolio purposes. The licence is non-transferable and covers these uses only.
• Any use beyond the agreed scope — such as print advertising, editorial, or third-party use — requires separate licensing.
• Additional image licences can be purchased individually or in bulk (if agreed with the original client).
• Julia Toms Photography retains the right to use images for self-promotion, portfolio, website, and social media.

Image Usage Licence Summary

(A quick guide for Clients)

What’s Included:

• Two (2) image licences are included in your package (for you, and another interested party/company).
• These licences are perpetual — you can use them for:
• Your website
• Social media channels
• Marketing materials (brochures, presentations, email newsletters)
• Awards submissions
• Portfolios (Houzz, LinkedIn, printed lookbooks)

What’s Not Included:

• Advertising use (print ads, paid social ads, billboards) — please get in touch to extend your licence if needed.
• Third-party use (magazines, suppliers, estate agents) — third parties must obtain their own licence.
• Editing or altering images beyond basic cropping — check with me first for any adjustments.

Additional Licences:

If you would like to licence more images from your shoot, they can be purchased individually or in bulk — just ask!

Copyright Notice:

All images remain the copyrighted property of Julia Toms Photography and cannot be resold, transferred, or given to third parties without permission.

4. Third-Party Usage

The licence is granted solely to the Client.

Third parties must obtain their own licence, available from £30 per image.

Images may not be resold, transferred, or distributed without prior consent, except for private residential homeowners using images for personal purposes.

5. Social Media and Editorial Use

• Images shared on social media must credit Julia Toms Photography where feasible.
• Editorial usage incurs an additional fee. Passing images to publications without prior agreement may incur a fee.

6. Delivery and Editing

• All images are supplied digitally.
• First-round editing is included (colour balancing, cropping, straightening, basic retouching).
• Further retouching beyond this scope is available at additional cost.

7. Payment

• Payment terms are agreed upon booking.
• Image usage licences are activated upon full payment.
• Prices are subject to change prior to booking confirmation.

8. Commission and Shoot Details

• A minimum booking of two hours applies to all commissions and photoshoots.
• By booking, the Client confirms all necessary permissions and releases have been secured.
• The Client’s presence is preferred during the shoot. If absent, a detailed written brief must be provided.

9. Rejection

Due to the creative nature of photography, style and composition are at the photographer’s discretion.

Requests for reshoots or re-edits will incur additional charges unless otherwise agreed.

10. Cancellation and Postponement

• Cancellations within 24 hours of the shoot may be subject to a cancellation fee of 50% of the shoot cost.
• Postponements due to weather or other factors can be rescheduled subject to availability.

11. Exclusivity

Exclusive usage rights can be negotiated separately.

Julia Toms Photography retains the right to use images for self-promotion unless otherwise agreed in writing.

12. Clearances

The Client is responsible for obtaining all necessary permissions, consents, and clearances for commissioned images.

13. Additional Expenses

Any extra expenses or extensions requested by the Client beyond the original agreement will be charged accordingly.

14. Governing Law

These terms are governed by the laws of England and Wales.

15. Variation

No variation or modification to these terms is valid unless agreed in writing by both parties.

By confirming a booking, the Client agrees to these Terms and Conditions.

© 2025 Julia Toms Photography